Bookkeeper
Remote
Part Time
Mid Level
Bookkeeper
Department: Administration
Reporting to: Accounting Manager
Schedule: Part-time year-round (est. 15-20 hours per week September through March; 25-30 hours per week April through August)
Location: Remote, United States
Travel required: Approximately 6 days per year
Pay Rate: $25 per hour
Summary
SSP International, Inc. (SSPI) is a non-profit organization that is synonymous with excellence in science education. At SSPI, we are guided by a mission to offer students transformational opportunities to learn, do, and belong in science. Since 1959, SSPI’s flagship program, the Summer Science Program, has offered immersive summer research experiences that ignite curiosity and inspire a lifelong passion for discovery. Our vision is to inspire and inform humanity through science, fostering a world where discovery and innovation drive progress. To achieve our mission and vision, SSPI is focused on embracing collaboration, building a lifelong community, and cultivating a diverse and inclusive environment. SSPI places a strong emphasis on belonging and connection among participants, alumni, staff, and stakeholders, wherein individuals feel valued, supported, and empowered. With a legacy spanning more than six decades, and a global network of over 4,300 alumni, we continue to pave the way for the next generation of leaders. More information on our mission, vision, values, and programs can be found at www.ssp.org.
About the Role
The Bookkeeper plays a key role in maintaining the financial health and accuracy of SSPI by managing daily and monthly accounting functions and ensuring timely, accurate financial record-keeping. This position supports the preparation of financial statements, assists with maintaining compliance, and provides reliable financial information to support strategic decision-making. This role contributes to the overall efficiency and integrity of the finance function.
Key Responsibilities
- Maintain and update financial records in QuickBooks Online, including categorizing and reconciling banking and credit card transactions accurately and timely (minimum of three days per week).
- Process accounts payable invoices through Bill.com, accurately coding and routing invoices for approval.
- Perform monthly credit card reconciliations, ensuring all transactions are accurately recorded, coded to the correct accounts, and supported with required documentation.
- Track and follow up on outstanding credit card receipts and expense reports to ensure timely submission and approval.
- Monitor and process employee expense reimbursements, verifying completeness, accuracy, and compliance with company policies before submission.
- Communicate with staff and department managers to resolve discrepancies, clarify coding questions, and support accurate financial reporting.
- Prepare monthly balance sheet reconciliations (bank, credit card, prepaid, receivables, investments) and maintain related roll forward schedules, ensuring all accounts are accurate, complete, and supported by appropriate documentation.
- Record recurring journal entries, including prepaid expenses, payroll, and monthly employee benefit expense entries, in accordance with GAAP and company policies.
- Review account activity for accuracy and compliance, identifying and resolving discrepancies promptly.
- Track, record, and maintain sales tax reporting and compliance.
- Assist with financial reporting and annual audit support.
- Ensure all financial records adhere with GAAP, internal controls, and company policies.
- Perform related accounting duties and special projects as assigned.
Qualifications
- Working knowledge of QuickBooks Online, Bill.com, and Expensify or similar expense management tools preferred.
- Basic understanding of GAAP and common accounting procedures.
Education and Experience
- Associate’s degree is preferred, ideally in Accounting, Business, or Finance.
- 2+ years of bookkeeping or accounting support experience required.
Skills
- Strong attention to detail with the ability to spot errors or inconsistencies.
- Comfortable reconciling accounts, matching receipts, and organizing financial documentation.
- Proficiency in Microsoft Excel (basic formulas, sorting, filtering).
- Good communication skills for interacting with employees and managers regarding coding, receipts, approvals, and policies.
- Ability to manage time effectively, meet deadlines, and handle repetitive tasks with accuracy.
- Ability to work effectively in a remote environment, demonstrating strong self-motivation, reliability, and proactive communication.
- High level of integrity and commitment to maintaining confidentiality of financial information.
Working Conditions
The working conditions described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.- Constantly operates a computer.
- The ability to observe details at a close range and the ability to adjust focus.
- The ability to communicate information and ideas so others will understand. Must be able to exchange accurate information in these situations.
- Travel to twice yearly in-person staff meetings.
- Schedule: 25-30 hrs/wk from April through; 15-20 hrs/wk September through March
Clearance Requirements
- Authorization to work in the United States
- Background clearance
Don’t meet every single requirement? Studies have shown that women and people of color are less likely to apply for jobs unless they meet every qualification. SSPI values a diverse and inclusive workplace. If you are excited about this role but your experience does not align perfectly with all the qualifications, we encourage you to apply anyway. You may be just the right candidate for this or other opportunities.
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